Report On Business Communication Outside Organisation

Question: Describe about the Report On Business Communication for Outside Organisation. Answer: Introduction Business Communication is the package of information which generally shares the information or any conversation of any matter between the people of the organization or the people outside the organization (Bargiela-Chiappini Nickerson, 2014). The activity of the business communication is generally focussing to gain any benefit for the organization commercially which eventually creates a healthy rapport or a good image of the organization in the market. The business communication in a whole total enrols all the activities which involve the basic features of the organization (Conrad Newberry, 2012). Basic Features These basic features which will enhance the organizational work are the sales and marketing, the major part is a relationship with the customer, management of the brand and its quality and finally keeping and maintaining the public relations. These features are implemented in the market for the growth of the organization (Guffey Loewy, 2012). Some other features are there which are important inside the organization which will directly impact the organization (Hooker, 2012). These are such as the preparation of the effective documentation, the development of the good interpersonal skills, intercultural communication, delivering effective oral presentations, conflict management, developing an effective culture of the organization and finally the important the effective team communication (Kernbach, Eppler Bresciani, 2015). Each and every part of this business communication is important, and its accurate implementation definitely aids in the maintenance of the discipline and chore in the organization. These characteristics had a good impact on the internal communication of the organization and the internal environment of the organization. The business communication can be of face to face, or it can be through the mailing or it can also be through the telephonic conversation. But if the communication is expected to be effective then there must be certain features which make it effective. For this effectiveness of the business communication, the establishment of a clear hierarchy is necessary, with the usage of the visual communication, by the effective management of the conflict within the organization, by considering the cultural issues and finally by writing a good communication (Sharp Brumberger, 2013). The business communication is important in maintaining the chore in the internal environment which is helpful in maintaining a good framework of the organization. The two basic important feature of the whole of the business communication is the preparation of an effective business document and an effective team communication. Both are the beginning and the ending of the hierarchy of the process of business communication. The business document preparation is the elementary process through which any work starts. Therefore the preparation and the management of business document are very much necessary (Thill, Bove Chatterjee, 2013). The employees of any organization definitely must know about the proper documentation so that the valuable information should get precise and accurate for further future use. Afterward the team communication which is also a vital part of the documentation process, because it provides the proper detailed description of the well-organized procedure among the employees. The team communication helps the employees to get the proper convenience in completing any work. Also, an effective team communication makes the officia l or the organizational environment very healthy to survive in it (Sharp Brumberger, 2013). Business Document The business document also has its particular way to be written where first of all the identification of the opposite party is a must which helps in making a negative impression on the opposite member (Hooker, 2012). Also, it will be helpful in completing the task or the work in an organized manner. Next to it the purpose of the documentation must be learned by eventually organizing the document writing. It is important to make the document accurate and precise. This documentation when prepared should be re-read to prevent any mistake and make it error free (Conrad Newberry, 2012). The documentation that is being prepared for the further progress of work must be very professional and to the point so that it delivers the exact message when it is being delivered at the exact point and the members must get the message. Effective Team Commination An effective team communication is a final part as said earlier; it focuses on the excellent output from the employees regarding the work. By an effective communication between the employees of the teams, there is the maintenance of a chore in the organizational environment which generally leads to the outcome of good output that is beneficial for the organization (Sharp Brumberger, 2013). This is mostly because if ethically considered, then the effective team communication mostly takes the negativity and the stress level out from the environment which helps in the accurate completion of the work. The team communication makes the engagement of the whole employees in the active part of the work. Work Environment In the work environment when the organization is intended to give the training to the employees against the preparation of the document and the team communication. The environment of the organization can be maintained in a very important organized way by the maintenance of these two factors which will be useful for the future references. The training of the documentation part is generally given priority because of creating the base of the work or the task (Thill, Bove Chatterjee, 2013). The proper documentation is generally taken into consideration in every case of the work and with this documentation process, the data of the organization can be saved in the database of the same which can further be used for any type of references. Therefore the employees must learn the process of a particular task for the creation of a fruitful organization. For this reason, the organization must give the employees proper way of training by which the organization can take the path of success. The team communication is a must training that should be given to the employees of an organization because that is the ultimate solution to many types of issues that are mostly raised in the organizations. By an effective team, communication is training the employees to need to know about the proper coordination that should be there with in between the all the members of the organization. Recommendation Though the employees sometimes generally communicate in various ways, still they must have a pure and proper conversation that will lead to an effective completion of the task. The training must include the hierarchical communication which eventually leads to the creation of organizational culture (Conrad Newberry, 2012). Therefore the training that is given for the documentation and the team communication must generally focus on the development of the inter-personnel skills in enhancing the team communication which will ultimately result in the advancement of the skills of the employees and an interchange of the skills between the internal environment of the organization. Conclusion By the implementation of such training in an organization gives the motivation to the employees for their enhancement in the enthusiasm for the work. Also, this training will cover all the lacunas that are hampering the success of the organization by establishing a healthy relationship in the internal environment of the organization (Kernbach, Eppler Bresciani, 2015). By this, there will be a change in the environment of the organization with the improvement of the understanding between the employees. References Bargiela-Chiappini, F. and Nickerson, C.R.,(2014).Writing business: Genres, media and discourses. Routledge. 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